All-in-one med spa software: clinic management, POS, and inventory
One platformto run yourentire med spa.
MedClinora is all-in-one med spa software: appointments, client records, treatments, checkout, retail inventory, and packages in one connected workspace for your clinic, without juggling separate systems for the front desk, the till, and the stock room.
MedClinora is available today. Accounts, clinic workspaces, and team roles work now. 43 of 43 clinic tools are released, and every tool on this page is labelled with its status.
Client confirmed Tue 10:30Reviewed by a clinicianChecked out · SPF 50 stock updated
Illustration of MedClinora with fictional data: a day’s appointment schedule, a client’s treatment plan, a website chat offering open times that the client confirms, and a checkout that updates retail stock.
For every treatment you offer
Med spa software built around the care you give.
Injectables, lasers, skin treatments, and consultations each have their own rhythm. MedClinora is designed for all of them.
MedClinora is a product of TetraSol (TetraSol Ontario Inc.), based in Markham, Ontario, Canada, and available to clinics worldwide. Plans are priced in Canadian dollars, taxes included; the pricing page can show an estimate in your currency.
Treatment roomsConsultationsLaser and devicesFront desk
Bookings, treatment rooms, consultations, and follow-ups in one workspace, so your team spends less time on admin and more with clients.
Illustrative photo
Why clinics choose MedClinora
Simpler operations
Bring everyday clinic workflows together in one workspace.
Connected workflows
Less switching between tools, tabs, and paper.
Better patient access
Convenient ways for clients to book and reach your team.
AI-assisted efficiency
Help with supported routine tasks, with people in charge.
One connected platform
Three essential systems. One connected clinic.
Clinic management, point of sale, and inventory share the same clients, appointments, and products, so nothing has to be typed twice or reconciled between tools.
01
Med spa management
The schedule, client records, and treatment workflows your team works from every day.
Online booking, client records, and AI tools, beautifully connected.
From scheduling, client records, and digital intake and consent forms to AI-assisted workflows, MedClinora brings essential clinic operations into one streamlined experience.
Available
See the whole week before the first client arrives.
Your schedule is the clinic’s shared source of truth: practitioners’ open times, booked appointments, and what happened to each one.
Publish bookable times once, for the front desk and online booking
One appointment per time, so two clients can't take the same slot
Every booking, move, and cancellation kept in the appointment's history
The front desk's week at a glance
This week
Publish times
MonTueWedThuFri
NNadia
SSam
Booked Open, bookable online
Illustration with fictional data.
Available
Every client's story, in one record.
Profiles, treatments, and plans live together, built around how injectables, laser, and skin clinics actually work.
Treatment records, plans, private before-and-after photos, and follow-ups
Completed records change only by amendment, with the reason kept
Clinical details visible only to the roles that need them
MR
Maya R.
3 treatments, 1 active plan
TreatmentsPlansPhotosNotesFollow-ups
Lip filler, 1 ml
Performed by Nadia
Completed
Lip filler review
Performed by Nadia
Amended, reason kept
Neurotoxin, forehead
Performed by Sam
Draft
Follow-up: check-in callDue in 2 weeks
Illustration with fictional data.
Available
Packages, memberships, and gift cards
Sell packages and memberships and issue gift cards, with every redemption on a running ledger. Payments are recorded by your team; nothing is charged online.
Skin renewal package
3 of 5 left
Redeemed, chemical peel−1
Issued+5
Membership renewed
Available
Notes drafted from your own words
Write your findings and MedClinora arranges them into sections. Optional AI wording is rejected if it changes your content, and you finalize every note yourself.
Reason for visit
Your text
Lip filler review, two weeks after treatment.
Observations
Assistant wording, check it
Mild asymmetry, upper left lip.
Planned next steps
Not provided
Not provided. Complete or write “Not applicable”.
I reviewed this note and I’m responsible for it
Available
Every website conversation in one inbox
Your team answers website chats together, assigns them, and sees urgent messages flagged straight away. The AI assistant’s replies appear here too, and your team can take over at any time.
Website visitor
Do you offer laser for darker skin?
Assistant replying
Priya K.
I need to move my Friday booking
Team
Website visitor
My lip looks white since the filler
Urgent, team notified
Video consultationIllustrative photo.
Available
Consultations that come to your clients.
Video consultations booked like regular appointments, so a first chat about a treatment or a quick check-in doesn’t need a trip to the clinic.
Booked from the same schedule as in-clinic visits
Fits consultations and follow-up check-ins
Med spa POS and checkout
Med spa POS: from treatment room to checkout, without the extra steps.
The front desk checks out the appointment the client just had and the products they’re taking home, on one invoice. The sale updates stock, package balances, and the sales report in the same step: no separate till to reconcile.
Check out a booked appointment's treatment and the aftercare products the client takes home, on one numbered invoice.
Stock and packages in step
Retail products come out of stock as they sell, and prepaid package sessions are used at checkout.
Payments on the record
Record cash or a gift card at the desk, or send a secure online payment link from your own Stripe account.
Sales and commissions
Owners and managers review sales, tips, and staff commissions for any period.
Inventory management
Med spa inventory: know what you have, what you sell, and what needs attention.
Keep retail skincare and clinic supplies in one catalogue. Stock comes out as products sell at checkout, every receipt and adjustment is recorded with a reason, and your team is alerted when something runs low.
Stock levels that follow your checkout sales
Receiving and adjustments on record, with who and why
Sold at checkout · Mineral SPF 50 · −1 · invoice INV-0142
Illustration with fictional products: stock levels with low and out-of-stock labels, and a product taken out of stock by a checkout sale.
How it connects
One client visit, recorded once.
Here’s a typical visit. Your team stays in charge of every step; MedClinora keeps the records that belong together in step.
1
The client books
Your team books the appointment into an open time, or the client books online.
Front desk or client
→
2
The treatment is recorded
The practitioner records what was done on the client's record, linked to their treatment plan.
Practitioner
→
3
Checkout
The front desk checks out the appointment and adds the aftercare products the client is taking home.
Front desk
4
Stock and packages update
Completing the sale takes the products out of stock and uses a package session if the client has one, in the same step.
MedClinora, when the sale completes
→
5
Invoice and payment
The sale has one numbered invoice, with cash, a gift card, or a secure online payment link recorded against it.
Front desk records the payment
→
6
The owner reviews
Sales, tips, and staff commissions appear in the sales report; stock levels and alerts in inventory.
Owner or manager
Why one platform
The hidden cost of disconnected software.
Separate booking, point-of-sale, and stock tools each work on their own, but the gaps between them become your team’s job: re-typing sales, reconciling counts, and checking which system is right.
An AI receptionist and chat that hand over to your team.
An AI voice receptionist answers the clinic’s phone and the website chat answers client questions, each handing anything clinical or urgent to your team. Automatic appointment reminders, once your clinic switches them on, help reduce no-shows.
Clients confirm every booking themselves
The assistant offers open times. Nothing is booked until the client presses Confirm.
Urgent messages go to people
Messages that sound urgent skip the assistant: the client sees emergency guidance for your region and your team is notified.
Clinicians stay responsible
Drafted notes need a clinician's review before they're final, and the AI phone receptionist books only when the clinic turns that on and the caller confirms the time. It never promises a call-back.
Your team sees every conversation and can step in at any moment.
Available
Website chat
Answers from your published information
Is there parking near the clinic?
Yes, there’s free parking behind the building. The entrance is on the side street.
Related clinic information: Getting here
Great. Can I book a consultation?
Book a consultation
Mon 9:30Mon 13:00Wed 11:00
You confirm before anything is booked.
Illustration: a website visitor asks a question, gets an answer from the clinic’s published information, and is offered times to confirm.Available
Phone receptionist
Incoming call
Caller asked about
Opening hours
Answered from
Your published hours
Bookings by phone
Never; offered online booking
Transcript
Not stored
Illustration: a phone receptionist answers a caller’s question from the clinic’s published hours. MedClinora keeps a short summary of each call, never a recording or transcript.
How it fits together
One connected experience. From booking to follow-up.
1
Booking
Your team books clients into published open times, or clients book online or in the website chat, confirming the time themselves.
Available
2
The appointment
It appears on the clinic's schedule, where your team can move, complete, or cancel it.
Available
3
Treatment record
The practitioner records what was done, linked to the client's treatment plan.
Available
4
Follow-up
A follow-up task with a due date and an owner, so nobody is forgotten.
Available
These steps happen in one workspace, and your team moves each one forward. They aren’t triggered automatically.
Security and trust
Security and privacy for client records.
Clear rules about who can see and change what, enforced by the server rather than just hidden in the interface. Each clinic’s client records stay in its own workspace, and the privacy policy sets out what’s collected, where it’s stored, and your choices.
A separate workspace for each clinic
Every request is checked on the server against the clinic and the member's role, so one clinic's records stay out of another's reach.
Roles that match how clinics work
Owners, managers, practitioners, and receptionists each see and change only what their role needs.
Verified accounts
Email verification, optional two-step verification with recovery codes, and rate-limited sign-in. Platform administrators must use two-step verification.
An audit trail
Changes to the team, plans, settings, and records are logged with who made them and when.
Client profiles
Owner
Can change
Manager
Can change
Practitioner
Can change
Receptionist
Can change
Treatment records, photos and notes
Owner
Can change
Manager
Can view
Practitioner
Can change
Receptionist
No access
Packages and gift cards
Owner
Can change
Manager
Can change
Practitioner
No access
Receptionist
Can change
Managing the team and clinic settings
Owner
Can change
Manager
Can change
Practitioner
No access
Receptionist
No access
What each clinic role can do in MedClinora
Area
Owner
Manager
Practitioner
Receptionist
Client profiles
Can change
Can change
Can change
Can change
Treatment records, photos and notes
Can change
Can view
Can change
No access
Packages and gift cards
Can change
Can change
No access
Can change
Managing the team and clinic settings
Can change
Can change
No access
No access
The permissions each clinic role has.
What we don’t claim
We don’t show certifications, compliance badges, testimonials, or customer logos we don’t have. Ask us in a demo exactly what MedClinora does today and what’s still in development.
Clinical details stay with the people treating the client
Plans
Med spa software pricing, from CA$39 a month.
Every plan includes clinic management. The clinic checkout and inventory start on Growth; the pricing page compares every feature.
Med spa software is the system a medical spa runs on: the appointment schedule, client records and treatment history, packages and memberships, checkout and invoices, and the retail products on the shelf. MedClinora brings clinic management, a point-of-sale checkout, and inventory into one connected workspace, so a visit, its sale, and the stock it uses are recorded once.
Can I manage appointments, POS, and inventory in one system?
Yes. The front desk checks out a booked appointment and the retail products the client takes home from the same workspace that holds the schedule and client records. Completing the sale creates one numbered invoice, takes the products out of stock, and uses a package session if the client has one. The clinic checkout and inventory are included on Growth, Pro and Multi-Location.
Does the med spa POS connect retail sales with inventory?
Yes. Each retail product sold at the clinic checkout comes out of stock in the same step as the sale, never below zero, and low-stock alerts follow. Receiving stock and manual adjustments are recorded with a reason, so every change to a balance has a history. Skincare and aftercare products can go on the same invoice as the treatment.
Can I sell treatment packages and memberships?
Prepaid treatment packages are included on Starter, Growth, Pro and Multi-Location, and their sessions can be used at checkout. Memberships and gift cards are included on Pro and Multi-Location.
Which plans include POS and inventory management?
The clinic checkout and inventory with low-stock alerts are included on Growth, Pro and Multi-Location. Advanced inventory (batches and expiry, suppliers and purchase orders, stock used per treatment, and stock counts) is included on Pro and Multi-Location. Invoices and payments recorded by your team are on every plan.
Does MedClinora include an AI receptionist?
Yes. The AI voice receptionist answers the clinic's phone line from the clinic's published information, such as hours and services, and flags anything clinical, urgent, or that it can't help with for your team to follow up. It books appointments by phone only when the clinic turns that on, and only after reading the time back to the caller and hearing a clear yes. MedClinora keeps a short summary of each call, not a recording or transcript. The AI website chat works the same way: it answers questions and offers open times, and the client confirms every booking. The AI receptionist is included on Starter, Growth, Pro and Multi-Location.
Can I use MedClinora as Botox clinic software or laser clinic software?
Yes. Injectables clinics use the schedule, consent forms, treatment records, and rebooking follow-ups, and check out each visit against the injector's appointment. Laser and skin clinics sell courses of treatment as packages, use a session at each visit's checkout, and sell home-care products from stock.
Can I book a demo of the med spa software?
Yes. Send a demo request and our team will contact you to arrange a time. We review requests manually.
How does the 14-day free trial work?
Create an account, verify your email, and set up your clinic. The clinic owner can then start a 14-day trial of the Pro plan from the clinic's Plan page. Each account can start one self-service trial; for another clinic, request a plan or ask us about a trial. When the trial ends, features pause until your clinic has a plan, and your account, clinic, team, and data are kept.
MedClinora at a glance
Pricing
From CA$39 a month, taxes included
Free trial
14-day Pro trial, no payment card
Available today
43 of 43 clinic tools released
Company
TetraSol Ontario Inc., Markham, Ontario, Canada
One connected workspace, Your own public clinic page, Theme customization included, Social media linking, Online booking, Client records, Treatment plans, Packages and memberships, AI assistant, AI booking assistant, Clinician-reviewed notes, Security built in, Private clinic workspaces, Role-based access, Two-step verification, Audit trail.
One connected workspace, Your own public clinic page, Theme customization included, Social media linking, Online booking, Client records, Treatment plans, Packages and memberships, AI assistant, AI booking assistant, Clinician-reviewed notes, Security built in, Private clinic workspaces, Role-based access, Two-step verification, Audit trail.
Make room for better care.
Discover a more connected way to manage your clinic, support your team, and simplify everyday operations.
