Medical spa management software
Most medical spas end up running on several tools: one for bookings, another for the till, a spreadsheet for stock, and a folder for packages. Each works on its own, and the gaps between them become your team's job.
MedClinora brings clinic management, a point-of-sale checkout, and inventory into one workspace built for aesthetics clinics. A client's appointment, treatment record, checkout, package balance, and the products they took home are recorded once and stay connected.
Updated
Clinic management, point of sale, and inventory share the same clients, appointments, and products.
The schedule, client records, and treatment workflows your team works from every day.
Check out the treatment and the products a client takes home, on one invoice.
Know what you have, what you sell, and what needs reordering.
A typical client visit, step by step. Your team stays in charge; MedClinora keeps the records that belong together in step.
Your team books the appointment into an open time, or the client books online.
Front desk or client
The practitioner records what was done on the client's record, linked to their treatment plan.
Practitioner
The front desk checks out the appointment and adds the aftercare products the client is taking home.
Front desk
Completing the sale takes the products out of stock and uses a package session if the client has one, in the same step.
MedClinora, when the sale completes
The sale has one numbered invoice, with cash, a gift card, or a secure online payment link recorded against it.
Front desk records the payment
Sales, tips, and staff commissions appear in the sales report; stock levels and alerts in inventory.
Owner or manager
Separate tools each work on their own; the gaps between them become your team's job.
With separate tools: Separate systems for bookings, the till, and the stock room
With MedClinora: One workspace for appointments, checkout, and inventory
With separate tools: The same client and sale typed into several tools
With MedClinora: Checkout reads the appointment, client, and product records you already keep
With separate tools: Stock counts reconciled against sales by hand
With MedClinora: Each product sold comes out of stock as the sale completes
With separate tools: Package balances tracked in a spreadsheet
With MedClinora: Package sessions used at checkout, with the balance kept current
With separate tools: Several logins, interfaces, and vendors to manage
With MedClinora: One product, one login per team member, and one set of roles
With separate tools: Unclear which tool includes what
With MedClinora: Plan coverage shown feature by feature on the pricing page
| With separate tools | With MedClinora |
|---|---|
| Separate systems for bookings, the till, and the stock room | One workspace for appointments, checkout, and inventory |
| The same client and sale typed into several tools | Checkout reads the appointment, client, and product records you already keep |
| Stock counts reconciled against sales by hand | Each product sold comes out of stock as the sale completes |
| Package balances tracked in a spreadsheet | Package sessions used at checkout, with the balance kept current |
| Several logins, interfaces, and vendors to manage | One product, one login per team member, and one set of roles |
| Unclear which tool includes what | Plan coverage shown feature by feature on the pricing page |
Publish open times once for the front desk and online booking. One appointment per time, so two clients can't take the same slot, and every move or cancellation stays in the appointment's history.
Profiles, treatment records, plans, and private before-and-after photos in one record, with clinical details visible only to the roles that need them.
Sell prepaid treatment packages and use their sessions at checkout. Memberships and gift cards keep a running ledger of every redemption.
Check out the appointment and the retail products on one numbered invoice, and record cash, a gift card, or a secure online payment link from your clinic's own Stripe account.
Checkout and invoices: learn moreStock that follows checkout sales, receipts and adjustments on record with a reason, and low-stock alerts before a product runs out.
Retail and supply inventory: learn moreSales, tips, and staff commissions from the checkout, plus appointment and activity reports, for any period you choose.
An aesthetics visit rarely ends with the treatment. The client buys the serum the practitioner recommended, uses a session from their laser package, or books their next touch-up. When those steps live in different systems, someone has to copy the sale into the till, adjust the stock count, and update the package spreadsheet, and a busy Saturday is exactly when that gets missed.
In MedClinora the checkout reads the appointment, client, products, and package you already have, and writes back to the same records. The owner then reviews one set of sales figures and one set of stock levels, instead of comparing exports from three vendors.
Every clinic works in its own workspace, and every request is checked on the server against the clinic and the member's role. Owners, managers, practitioners, and receptionists each see and change only what their role needs; sales reports are for owners and managers.
Accounts are verified by email, two-step verification is available to every member, and changes to the team, plans, settings, and records are kept in an audit trail with who made them and when.
Each feature shows its status, taken from what’s actually built today. Which plan includes it is on the pricing page.
Online booking
Open times for the front desk and online booking, with no double booking.
Patient records (CRM)
One record per client: contact details, treatments, plans, and history.
Treatment plans
Plan a course of treatment and record each visit against it.
Prepaid packages
Prepaid packages whose sessions are used at checkout.
Memberships and gift cards
Memberships and gift cards, with a ledger of every redemption.
POS - Checkout
The front-desk checkout for treatments and retail products.
Inventory and stock alerts
Stock levels, adjustments on record, and low-stock alerts.
Clinic payments
Invoices and payments, including secure online payment links from your own Stripe account.
Basic reporting
Appointment and clinic activity reports, plus the checkout's sales report, for any period.
Plans start at CA$39/month for a solo practitioner, and the Pro plan comes with a 14-day free trial with no payment card. See all clinic types or the full feature list.
It's one system for the work a medical spa does every day: the schedule, client records and treatment history, packages and memberships, checkout and invoices, and the retail products on the shelf. Because the parts share the same records, a visit, its sale, and the stock it uses are recorded once.
No. The clinic owner can switch features off for their clinic in Settings, and the plan decides what's available. Many clinics start with scheduling and client records and add the checkout and inventory as they grow.
Clinic management is on every plan. The clinic checkout and inventory with low-stock alerts are included on Growth, Pro and Multi-Location, and advanced inventory (batches, expiry, suppliers, and purchase orders) on Pro and Multi-Location.
No. The checkout records cash taken by your team, accepts gift cards, and sends a secure online payment link from your clinic's own Stripe account for anything left to pay. MedClinora doesn't connect to card terminals or manage a cash drawer.
Yes. MedClinora is available to medical spas and aesthetics clinics worldwide; it started in Ontario, Canada. Plans are priced in Canadian dollars, and taxes use the rates your clinic enters, for example Ontario HST or your local sales tax.
Book a demo for a walkthrough with our team, or create an account and start the 14-day Pro trial from your clinic's Plan page, with no payment card.
Med spa managementShould a medical spa use one all-in-one platform or separate booking, POS, and inventory tools? The real trade-offs, hidden costs, and how to choose wisely.
4 min read
Med spa managementHow to evaluate med spa software: scheduling, records, forms and consent, staff permissions, payments, reporting, privacy, and questions to ask vendors.
6 min read
Technology and AIHow Canadian clinic owners can judge med spa software: booking, records, forms, AI, Canadian-dollar pricing, privacy, and a practical buyer's checklist.
6 min read
Technology and AIHow med spa software is priced in Canada: subscriptions, practitioner limits, add-ons, AI allowances, setup and payment costs, and the total yearly cost.
5 min read
Technology and AIA step-by-step plan for moving a med spa to new software: exporting client records, checking data, the cut-over, staff training, and going live smoothly.
4 min read
Med spa managementFront desk procedures and scripts for a medical spa: opening and closing routines, booking calls, check-in, payments, privacy, and handling tricky questions.
7 min read
